Privacy Policy
Last updated: April 2026 · GDPR compliant
1. Who We Are
ClearanceGuard is operated by Oliver Higgins, Netherlands. Contact: oliver@clearanceguard.nl
2. Data We Collect
Account data: email, company name, password (hashed by Supabase). Operational data: T1 document details you import (MRN, consignee, carrier, expiry dates, reference amounts). Usage data: login timestamps, audit trail events, IP addresses.
3. How We Use Your Data
To provide the compliance monitoring service. To send automated carrier email reminders. To maintain your audit trail for legal compliance. We never use your data for advertising or sell it to third parties.
4. Data Storage and Security
Data is stored on Supabase (EU West — Ireland). All data is encrypted in transit (TLS) and at rest. Each tenant's data is strictly isolated via Row Level Security.
5. Data Retention
Account data: retained while account is active. Audit log data: retained for 7 years (Dutch customs legal requirement). After account deletion: operational data removed within 30 days, audit logs retained per legal obligation.
6. Your GDPR Rights
You have the right to: access your data, correct inaccurate data, delete your data (subject to legal retention requirements), export your data, object to processing. To exercise rights: oliver@clearanceguard.nl
7. Third-Party Processors
Supabase (database + auth) — Ireland. Resend (email delivery) — EU. Vercel (hosting) — EU edge. Stripe (payments) — Ireland. No other third parties receive your data.
8. Cookies
We use only essential session cookies for authentication. No tracking or advertising cookies.
9. Contact and Complaints
Data controller: Oliver Higgins, Netherlands. Contact: oliver@clearanceguard.nl. You may also lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens): autoriteitpersoonsgegevens.nl